I’ve already told you how wonderful Dropbox is for backing up and synching across all your computers (see: Dropbox Rocks!) but one of the coolest functions is the ability for you to share a single folder with someone else.
I work with clients virtually. When I’m building a new website or custom facebook landing page for them I typically need their pictures (assets). This might include headshots, logos and graphics. These files are usually too big to send via email. The best way for them to deliver them to me is Dropbox. They create a shared with me folder and then anything that goes into that folder in their hard drive – also shows up in my hard drive! It’s very simple to do – here’s how…
Step 1: Go to Dropbox. There’s an affiliate program of sorts that doesn’t pay money but gives me additional storage. (https://www.dropbox.com/referrals/NTcyODI0ODA5)
Step 2: Download and run the software. This creates a folder in your hard drive that will be connected to the site.
Step 3: Go to the website. You’ll see your folders. Create a new one if you like and then “invite to share”. Add the email address for the person you want to share this folder with. If you are sharing a folder with me – just type in Mike912Mueller@gmail.com Click on Share folder and you are done!
Think of all the great ways you can use this. You can have shared folders for your marketing person, maybe a virtual assistant, your whole team. Once they set up Dropbox they never have to go to the website – everything is magically right there in their own hard drive.
The one missing piece I wish was there that isn’t would be the notification system. Once we’re sharing a folder anything that changes in that folder results in a small popup for the both of us but it only stays visible for a second.